Privacy Policy
Effective Date: April 8, 2025
At Encompass Wellness PLLC (“we,” “us,” or “our”), your privacy is a top priority. This Privacy Policy outlines how we collect, use, share, and protect your information—including your health information—in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws.

  1. Information We Collect
    We may collect the following types of information:
    Personal Information:
    Your name, contact details, date of birth, and any details you voluntarily provide via forms or communications.
    Health Information (Protected Health Information or PHI):
    Medical history, treatment details, diagnoses, medications, insurance information, and other data needed to provide care.
    Usage Data:
    Technical information such as IP address, browser type, and site interaction details when visiting our website.
  2. How We Use Your Information
    We use your personal and health information to:
  • Provide medical treatment and coordinate care
  • Schedule appointments and send communications
  • Process billing and insurance claims
  • Comply with legal and regulatory requirements
  • Improve our services and operations
  1. HIPAA Compliance & Your Health Information
    We comply with the Health Insurance Portability and Accountability Act (HIPAA). This means:
  • Your health information is protected.
  • We do not share PHI without your written consent, except as permitted by law (e.g., for treatment, payment, or healthcare operations).
  • You have the right to access, correct, or request restrictions on your PHI.
  • We maintain physical, electronic, and administrative safeguards to secure your PHI. For a full explanation of your HIPAA rights, you may request a copy of our Notice of Privacy Practices at any time.
  1. Sharing Your Information
    We do not sell your personal or health information. We may share it only with:
  • Authorized healthcare providers involved in your care
  • Health insurance companies for billing purposes
  • Business associates that help us deliver services (bound by confidentiality agreements)
  • Law enforcement or government authorities when required by law
  1. Cookies & Tracking Technologies
    Our website may use cookies or similar technologies to improve your experience. You may adjust your browser settings to decline cookies.
  2. Data Security
    We implement industry-standard security measures to protect your information. However, no system is entirely immune to unauthorized access. If a data breach occurs, we will notify you in accordance with applicable laws.
  3. Your Rights
    You have the right to:
  • Access or request a copy of your health and personal information
  • Request corrections to your data
  • Request that we limit how we use or share your PHI
  • File a complaint if you believe your rights have been violated

To exercise these rights, please contact us using the information below.

  1. Links to Other Websites
    Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites.
  2. Children’s Privacy
    Our services are not directed to individuals under 13. We do not knowingly collect personal information from children without parental or guardian consent.
  3. Changes to This Policy
    We may update this Privacy Policy from time to time. Any changes will be posted here with a revised effective date.
  4. Contact Us
    If you have questions about this Privacy Policy or your health information rights, please contact us:
    Encompass Wellness PLLC 4301 W 57th Ste160, Sioux Falls SD 57108
    Email: Info@encompass-wellness.com